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Receptionist cum Office Admin (4 months contract) Immediate

Date: 11-Feb-2019

Location: Kuala Lumpur, 14, MY

Company: Kerry

Requisition ID 4523
Position Type FT Fixed Term
Recruiter CO1
Posting Type LI

 

Kerry offers the industry’s largest portfolio of Taste & Nutrition Systems and Functional Ingredients & Actives, serving the Global Food, Beverage and Pharmaceutical industries. We work with the world’s top Retailers and Manufacturing companies to produce some of the best private-label products and tailored Food & Beverage solutions on the market. We also work with the leading Food Service chains helping to deliver appetising, relevant and innovative custom solutions, using our expertise in new product development, production and commercialisation.

Our Values:      Commitment | Teamwork | Excellence | Entrepreneurial | Value Creation

About the role

The Receptionist is a customer-oriented, polished and organized individual who will maintain high standards of service and hospitality. He/she will be responsible for handling front office reception, receiving customers and visitors, managing internal and external calls and provide administration and secretarial support for facilities related tasks and services.

Key responsibilities

  • Ensure visitors and customers are welcomed properly and signed in/out
  • Manage incoming calls and all queries are dealt with in a timely and efficient manner
  • Screen and route calls to correct parties
  • Retrieve and distribute mail from mailbox
  • Sort, record and distribute registered & internal mails received from courier
  • Assist the leaders in the day-to-day activities such as like arrangements of department meetings, meetings room booking and set up, company events coordination and managing of correspondence.
  • Keep reception lobby clean and presentable at all times
  • Issue, retrieve and track visitor/temp access cards
  • Arrange taxi for visitors and overseas employees when needed
  • Work with building management and cleaning vendor for upkeep of site (e.g. toilet cleanliness, replenish pantry supplies/toiletries, etc.)
  • Report any maintenance and security issues immediately to Facilities Coordinator
  • Process season parking requests and regularly update in the system
  • Arranging and making payment for companywide events
  • Create facilities related purchase orders and GRN invoices for payment
  • Inventory and ordering of pantry and stationery consumables
  • Responsible for key management – issuing keys and keeping accurate records
  • Maintain and update user requests and facility breakdowns record
  • Maintain proper record and files
  • Manage government related registrations for expatriates by accompanying them down to EPF office.
  • Perform other duties as assigned

Qualifications and skills

  • Excellent communication and presentation skills – must be able to represent the company in a professional and positive way
  • Good organisation and time management skills
  • Team player
  • Able to work independently and proactively with a customer service orientation
  • Completes assigned tasks accurately and on time
  • Location: Kuala Lumpur, Malaysia

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