Office Administrator
Apply now »Date: 9 Oct 2024
Location: Istanbul, 34, TR, 34742
Company: Kerry
Requisition ID: 53221
Position Type: FT Permanent
Workplace Arrangement: #LI-Onsite
About Kerry
About the role
The Office Administrator will be responsible for the day-to-day running of the Istanbul site, including the RDA lab, office, and reception areas. Their duties will involve receiving customers and visitors, purchasing supplies, and providing administrative support for office services and facilities-related tasks and services.
Key responsibilities
• Ensure visitors and customers are welcomed properly and signed in/out.
• Keep reception lobby presentable at all times.
• Manage incoming calls and handle queries efficiently. • Ensure visitors and customers are welcomed properly and signed in/out.
• Send, retrieve, and distribute mail and courier packages.
• Set up meeting rooms for customer and client meetings and events, including refreshments.
• Keep the reception lobby clean and presentable.
• Issue, retrieve, and track visitor/temp access cards.
• Arrange taxis for visitors and overseas employees when needed.
• Sort, record and distribute mails and couriers.
• Set up meeting rooms for customer and client meetings/events.
• Monitor, track, and coordinate facility service requests in a timely manner.
• Coordinate maintenance of the site such as fire protection systems, pest control, security systems, etc.).
• Work with building management and contracted vendors for upkeep of the site as required.
• Maintain an up-to-date parking list with the landlords.
• Support company cars management.
• Manage inventory and ordering of pantry and stationery consumables.
• Supervise janitorial services to ensure they meet our standards and are performed according to our contract.
• Escort vendors and contractors during servicing/maintenance.
• Act as a Fire Warden during building management fire drills.
• Maintain the office in a safe, clean, and organized manner.
• Facilitate meetings by booking meeting rooms, organizing refreshments, and greeting customers/visitors.
• Help to organise meeting room or hotel bookings external to the office and provide travel arrangement support.
• Support with onboarding process of employees
• Preparing documents such as visa invitation letters
• Perform other duties as assigned.
Qualifications and skills
• Minimum Bachelor’s Degree.
• At least 3 years of relevant work experience.
• Must be able to communicate with local customers, employees, and vendors, as well as in English.
• Excellent communication and presentation skills
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Good organization and time management,
• Team player
• Proactive with customer service orientation,
• Completes assigned tasks accurately and on time, willing to work after hours when necessary.
Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a “starter kit,” investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.
Recruiter: #LI-RG1
Posting Type: LI