Maintenance Scheduler/Planner

About Kerry

Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

About the role

Responsibilities and Duties

• In the performance of his/her duties, the planner / scheduler:
• Is the principal contact and liaison person between the maintenance department and the plant departments served by maintenance and ensures that the production areas or functions to which he/she is assigned receive prompt, efficient and quality service from the maintenance function and ensures the maintenance function is given the opportunity to provide this service.
• The planner receives all work orders from the requesting departments of the areas to which he/she is assigned, except for emergency work which is requested of the Maintenance Supervisor for immediate attention. Makes any additional sketches, diagrams, etc., necessary to clarify the intent of the work order.
• Reviews and screens each work order to see that it has been properly filled out: Work scope clearly described Check if the priority and requested completion date are realistic and provide practical lead time. Charge numbers and other coding are complete and accurate. Authorization is proper. Discusses the details with the originating department as appropriate.
• Assures that work requested is needed. If need is questioned and not readily resolved with production or requesting personnel, refers the work order to the maintenance manager.
• Reviews with engineering those work orders requiring engineering design.
• Maintenance work orders which can be planned out but which require participation by shop or functional crews are copied (cross-order) and provided to the appropriate planner for planning of the supplemental work.
• Examines jobs to be done and determines best way to accomplish the work. Consults with requester or maintenance supervisor when necessary.
• Obtains blueprints, drawings, instructional manuals and special procedures, as needed, from files or other sources. Makes any additional sketches, diagrams, etc., necessary to clarify the intent of the work order.
• Ensures the safety needs are given a top priority in work planning.
• Estimates jobs showing sequence of steps, the number of mechanics and required manhours for each step. Lists determinable materials and any special tools or equipment needed.
• Estimates cost of each work order in terms of direct labor, materials required and total cost.
• Maintains backlog files of work orders awaiting scheduling in accordance with their priority limits with an estimated completion date. Those unplanned, requiring engineering, waiting for materials, waiting for downtime, etc., are filed accordingly. When ready for scheduling, work orders are filed by supervisor by required completion day. Ideally, this filing is accomplished within a computerized system.
• Once a job is planned and estimated, prior to scheduling, verifies the availability of parts, materials and special tools required for its execution.
• Planner should have complete knowledge of each department’s PM workload in order to better schedule work orders in that area.
• Develops a maintenance work schedule for the maintenance area supervisor. From the backlog files for each crew, selects a group of work orders with manpower requirements matching the capability of the identified work forces, taking into account any work carry over from jobs previously scheduled. Identifies any known skill requirements and makes such arrangements with the other planners. Allocates manpower and coordinates these requirements through maintenance supervisors and the maintenance manager. In the selection of jobs for scheduling, meeting the deadlines established by the requesting department and maintaining preventative maintenance schedules is essential.

Key responsibilities

Qualifications and skills

Requirements, Qualifications and Selection Criteria

• Engineering degree or technical school training preferred.
• Good understanding or mechanical and electrical systems.
• Have adequate craft knowledge to estimate man hours and materials
• Should have good oral / written communication skills, possess tact, and the ability to negotiate maintenance needs in balance with other departmental requirements.
• Good administrative and mathematical skills with willingness to handle paperwork.
• Have a good working knowledge of personal computers and relational databases.
• Have good planning skills.
• Very good organizational and coordination skills, with the ability to keep multiple jobs in controlled motion – simultaneously.
• Ability to understand what constitutes good instructions.
• Able to read blueprints and shop drawings.
• Sketching ability.
• Understanding of the proper use of work orders, priorities, scheduling, etc.
• Orientation and commitment to customer service.
• Style and capability commanding respect within both maintenance and operating organizations.

Relationships

• Reports to the maintenance manager
• Works closely with production supervision
• Works closely with maintenance supervisors
• Works closely with stores and purchasing personnel
• Maintains good working relationships with other organizational units in the plan